ADMINISTRATIVE ASSISTANT - REGISTRAR SY2022/2023 3223505

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Registrar / Administrative Assistant

Burlington High School

Job Summary

Burlington High School (BHS) is seeking a dynamic person with excellent collaborative skills to serve as Registrar of Burlington High School.

Description

As a member of the Counseling Department at BHS, you seek to turn challenges into high quality service experiences. You are a collaborative problem solver and constantly seek to perform your job professionally and strive to help others and seek solutions at all times.

This position entails interfacing directly with families over the phone, through email, and in person regarding transcripts, grades, transfers, school choice, and a number of other functions specific to the Registrar office. This person must be able to collaborate and work on a team with the Administrative Assistant of Counseling, all Counselors, the Data Manager, and the Attendance Coordinator and Office Manager daily.

Key Qualifications

High quality customer service skills and professionalism. Ability to follow through on duties and assignments

Demonstrated proficiency with technology and the ability to quickly learn new systems and functions

Experience in educational software Student Management Systems (SMS / SIS) preferred i.e., PowerSchool, Naviance, etc.

Highly organized

Fluency / aptitude with Microsoft Office, Google Apps

Excellent written and oral communication skills

Ability to multi-task in a fast paced environment

High aptitude for problem solving, team, and independent work

Uses discretion when handling confidential / sensitive information

Seeks out ways to streamline / improve workflow, process and job functions within their department as well as throughout the school as a whole

Primary Requirements:

Fulfill Registrar duties for Burlington High School including but not limited to:

Data Management System

Serve as one of the main school coordinators of the student data management system (PowerSchool). Input student data and maintain accurate records.

Establish and maintain automated records and files; generate and distribute computerized reports related to the master schedule and student information

Scheduling and Grading

Coordinate, execute, and oversee course registration process within BHS in tandem with the Data Manager

Work with teachers to resolve grading issues / problems

Work closely with various student support services

Build close relationships with sending school Registrars and / or guidance counselors as needed

Coordinate transcripts dissemination, including use of Parchment if needed

Perform grade changes, add new credits/grades, etc as needed.

Enrollment

Request and evaluate records and transcripts for new applications

Assist as assigned / needed with coordination of New Student Orientation along with prospective student visits and tours

Process new enrollments and student withdrawals, including documentation, school records, School Choice, etc.

Assist in enrollment in various Tech Centers, VTVLC, Dual Enrollment courses, etc. as needed

Programs and Events

Assist with coordination of annual awards functions and graduation

Overall coordination of final graduate list - ensuring that names are correct, spelling is correct, and order is correct

Ordering diplomas for all graduates

Assisting with awards night as needed, including but not limited to printing, organizing, and stuffing awards, coordination of awards with presenters, and any other tasks as deemed necessary by Office Manager and Administrative Assistant of Counseling

Additional Administrative Support

Compose and type a variety of forms, letters, lists, applications and certificates; duplicate and distribute materials as necessary

Perform complex clerical and statistical recordkeeping duties in the evaluation, preparation, modification and maintenance of scholastic records and online databases

Serve as backup to Counseling Administrative Assistant and actively seek to cross-train on functions such as Powerschool attendance entry, door monitoring, answering phones, etc.

Perform regular administrative assistant functions as needed for Counseling Department and Front Office when coverage is needed

Update Counseling page on the BHS website

Serve as a liaison with students, faculty, staff, parents, colleges, alumni and other internal/external constituency, present information, process special requests, investigate and resolve problems

Perform other related specialized technical duties as assigned

Coordinate duties for multiple members of the Office Team and programs as assigned

Build efficient and effective responsiveness into existing operations, and help define new operational strategies and efficiencies

Lead and manage small projects as requested

Organize and coordinate meetings and events as assigned

Other duties as assigned

Position Type:

Full-time

Positions Available:

1

Equal Opportunity Employer

Burlington School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Minority candidates are encouraged to apply.

Job Requirements

No experience required

Contact Information

Christopher Celotto

150 Colchester Ave

Burlington, Vermont 05401

Phone:

802-865-5332

Email:

ccelotto@bsdvt.org

Learn more online at http://www.SchoolSpring.com/job?3939830

Company info

Burlington School District
Christopher Celotto
Phone : 802-865-5332